What is ‘Unstructured Information’ (UI)?
Unstructured information (UI) is any record, file or document not in a database, or some kind of system.
It is all the boxes of paper records from the last 30, 40, or 50 years. It is of all the digital files on shared drives since 1995. Its never been filtered and each year it just grows. Today, digital UI is the fastest growing data segment. It’s also a target for cyber-crime and bad actors. Opening any unstructured file attached to an email is the most common path to data breach. Simply put, UI is a security risk. it’s also a productivity drain and it’s costing organizations plenty in productivity and turnover.
People Naturally Want to be Productive
There used to be a time (think pre 1990) when filing was a strict process. The structured style of filing from ‘days of yore’ was replaced in 1995 with ad-hoc filing on desktop PC’s. People began to casually name a file, but someone couldn’t find it 5-years later because their perspective is different. This causes people to be less productive and less satisfied at work. Each year a younger generation enters the workforce and struggles with a condition created years before their time. FreeDoc ® can fix this.
FreeDoc ® has developed a process to correct UI, to empower your people and protect your enterprise.
The FreeDoc ® Process – Structuring Workplace UI
FreeDoc ® restructures enterprise UI with a 5-step process * to filter file past disposition and then serialize these into a secure database. Then you can manage information programmatically, by policy. Finding the right record can be simple, predictable, and fast.
Benefits
- Increased employee retention
- Increased service to the public market
- Reduced risk to the enterprise as a whole
Employee satisfaction, efficient operations and legal compliance are the natural outcomes and benefits of structured records management.
In this light-hearted presentation given to Seattle ARMA Washington State employers, FreeDoc ® Managing Consultant Peter Frix shows the relevance and benefits from structuring records into a serialized data base.
* IDC (2000); McKinsey (2012).
** Disposition Authority Number (DAN) – Washington State Common Records Retention Schedule (CORE).
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